Article V: Officers

The Officers shall be a president, vice president, past president, secretary and treasurer and shall be elected by the membership of the Society.

Section One: Eligibility
Only professional members in good standing shall be eligible to serve on the Board of Directors of the Society. The configuration of the Board shall be limited to one member per health care organization.

Section Two: Terms
All officers shall be elected for a term of one year.

A ballot of candidates proposed by the nominating committee shall be communicated to eligible voting members no less than 30 days prior to the annual fall meeting and conference. Results will be communicated to members and voting will occur at the fall meeting.

In the event a newly-elected board member is unable to assume his/her board post prior to the beginning of the term, the current president may appoint an alternate, with other nominees for the board/officer positions being given first consideration.

If the office of the president becomes vacant, the vice president shall immediately accede to the presidency for the duration of the unexpired term.

If both the president and vice president shall become unable to perform the duties of their officers, the Board of Directors shall appoint, from the membership of the Board of Directors, a president pro tempore and a vice president pro tempore to serve the remaining position of the expired term. At the next regular election of the Society, a president and vice president shall be elected in accordance with the provisions of these bylaws.

If any other officers are unable to perform the duties of their office, the Board of Directors shall appoint a replacement, from the membership of the Board, to serve the remaining portion of the unexpired term.

If a member of the Board of Directors is appointed to a vacant officer position, or is unable to complete his/her term of office, the president may appoint a replacement from the general membership, to serve the remaining portion of the unexpired term.

Section Three: President
The President shall preside at all meetings of the Society and serve as chairman of the board of directors. The president shall serve as the Society’s chief representative to the Nebraska Hospital Association and to the Society for Healthcare Strategy and Market Development (SHSMD). This person leads the executive committee and shall be an ex-officio member of all committees. This person shall perform all other duties of president or as assigned by the board of directors. The president of his/her designee shall maintain membership in the Society for Healthcare Strategy and Market Development (SHSMD). The President serves no more than two years and takes office upon installation at the fall annual meeting.

Responsibilities include:

  1. Defines goals of the Society for the year.
  2. Assumes responsibility for bylaw review and recommendations for revision.
  3. Presides at the fall annual meeting and presents an annual report.
  4. Submits content to the communications coordinator for inclusion in Chapter e-newsletters.
  5. Attends the SHSMD annual conference and is compensated by the Society for conference registration fees and membership.

Section Four: Vice President
The Vice President shall, in the absence or disability of the president, exercise the powers and perform the duties of the president. This person shall also generally assist the president and exercise such other powers and perform such other duties as shall be prescribed by the board of directors. The vice president serves no more than two years and takes office upon installation at the fall annual meeting. The vice president shall succeed the president upon completion of his/her year(s).

Responsibilities include:

  1. Serves on the executive committee.
  2. Plans webinar series organizing a minimum of two events per year.
  3. Submits annual report information to the Society secretary for inclusion in the fall meeting agenda/informational packets.
  4. Submits content to the communications coordinator for inclusion in Chapter e-newsletters.
  5. Attends the SHSMD annual conference and is compensated by the Society for conference registration fees and membership.

Section Five: Secretary
The secretary shall keep the minutes of all proceedings of the board of directors and of the Society. This person shall attend to the giving and serving of all notices to the membership and board of directors or other notices required by law or by these bylaws. This person shall perform all other duties incident to the office of the secretary. The Secretary serves a three-year term and takes office upon installation at the Fall Annual Meeting. The last official duty is taking and distributing minutes of the fall annual meeting.

Responsibilities include:

  1. Serves on the executive committee.
  2. Acts as corresponding officer of the Society. Mails official call notice, bylaws changes and ballots to members 30 days prior to the Annual Meeting.
  3. Sends press release of all new officers immediately after the annual Meeting.
  4. Responsible for maintaining and distributing current board job descriptions.
  5. Prepares NHM Annual Membership Directory.
  6. Assumes other duties as directed by the President.

Section Six: Treasurer
Together with the executive committee, the treasurer sets the annual Chapter budget. The treasurer maintains the financial records and submits quarterly budget updates to the executive committee. This person shall perform all other duties incident to the office of treasurer. Treasurer serves no more than six years in office and takes office upon installation at the annual meeting.

Responsibilities include:

  1. Serves on the executive committee.
  2. Creates annual Chapter budget and presents budget to the executive committee for approval.
  3. Prepares and submits budget updates to executive committee for discussion at scheduled board meetings

  4. Collects dues, pays approved bills for budgeted transactions upon receipt of documentation. Records receipts and disbursements.
  5. Sends monthly membership list indicating new members to Membership Mentor.
  6. Arranges for a biannual financial review.
  7. Submits annual report information to the secretary for inclusion in the fall meeting agenda/information packets.
  8. Submits content to the communications coordinator for inclusion in Chapter e-newsletters.

Section Seven: Past President
The past president serves as an advisor to the board of directors. The past president serves up to two years in the advisory capacity.

Responsibilities include:

  1. Sends a letter to CEO of the new officers to thank and congratulate them.
  2. Serves as liaison to SHSMD organization helping to leverage national resources locally.
  3. Submits content to the communications coordinator for inclusion in Chapter e-newsletters.

Section Eight: Board Members At-Large
There will be three Board Members At Large, taking office upon installation at the fall meeting. Each position is a three-year term. Individuals may elect to run for an officer position during their term.

Board Member At-Large #1 Communications Coordinator
The Communications Coordinator develops ongoing communication to help educate members and provide a connection outside of the annual meeting.

Responsibilities include:

  1. The communications coordinator is editor of the Chapter e-newsletter.
  2. Develop and distribute a monthly e-newsletter and assists with content development for the Chapter website.
  3. Distribute press releases as needed to help promote the chapter.
  4. Maintain records with promotional material, media coverage and related communication for the Chapter.
  5. Assists with promoting Chapter events/news through eblasts and mailings.

Board Member At-Large #2, Membership Mentor
The Membership Mentor is responsible for recruitment and retention of Society members.

Responsibilities include:

  1. Maintains membership listing indicating NHM members as obtained by the Treasurer.
  2. Receives monthly report from treasurer regarding new members and mails welcome letter and membership certificate to new members.
  3. Conducts the annual membership drive.

Board Member At-Large #3, Conference Co-Coordinator (two positions)

Responsibilities include:

  1. Identify and recruit speakers for the fall and spring conferences.
  2. Help develop promotional materials, including session descriptions.
  3. Serve as liaison to NHA regarding registration and payment.
  4. Develop and analyze conference evaluations.
  5. Draft thank you notes to speakers and conference attendees.
  6. Coordinate speaker and attendee gifts or giveaways as needed.
  7. Set and monitor conference budget.

NHA Liaison, ongoing term
Permanent Board position filled by a member of the Nebraska Hospital Association staff. Liaison helps bridge the connection between Nebraska Hospital Marketers and the NHA.